FREIGHT PAYMENT SERVICES

Features:

• State-of-the-art EDI technology and experienced EDI staff.
• Paperless carrier invoicing using an EDI transaction set, flat file upload or our carrier web invoicing module.
• Experienced professional pre-audit staff for all modes, domestic and international.
• Dedicated auditors and account clerk assigned to each client.
• On-line duplicate payment protection by freight bill, bill of lading, purchase order or any other data element.
• Multiple splits or account allocation per bill.
• Customized design of data elements captured. No limits to the fields that can be captured.
• International audit and payment in multiple currencies.
• Small package line-item detail audit and reporting on service levels, accessorials, address corrections and incentive discounts.
• All accessorial charges, duties and foreign taxes are captured.
• Freight accrual capability.
• On-line verification of valid carriers, payees, accounts, etc.
• Imaging of exception items, or all paper invoices. Images are viewable on our website.
• Capable of interface with client’s order entry and purchase order systems.
• Client and carrier have web access to payment status, check number, and remit detail. Carrier can download this information electronically and update their accounting systems.
• Carrier payment aging based on client payment terms.
• Individualized client check stock–no commingling of payments. Client weekly and monthly close days based on client’s accounting calendar.

Benefits:

• Carrier overcharges corrected before payment.

• Client labor and administrative costs are reduced.

• Client transportation staff will have more time for analysis and planning.

• Valuable management reports are provided from data captured in the freight payment process.

Management Reports:

• Reports assist clients in budgeting, account allocation, analysis, planning, carrier negotiation and cost reduction.
• Reports are customized to client specifications at no additional cost.
• Standard, customized as well as ad-hoc reporting available on our website 24/7.
• Reporting available in a variety of formats such as Crystal Reports or Excel and may be downloaded into Excel, Access, Adobe or as a comma-delimited file.
• Examples of typical reports include:
• Carrier Summary Report (inbound and outbound, current and year-to-date) –
• Number of shipments, weight, expense, cost per cwt and/or per mile
• Financial/Accounting Allocation – By department, product, sales region, etc.
• Carrier Billing Error Analysis
• Data Reports – Prompt by Date (Excel Format)
• Expedited Carrier Report
• Routing Exception Report
• Premium Freight Report
• Accessorial reporting by carrier and type of charge
• Inbound and Outbound Traffic Lanes – By city and state, or region
• Private Fleet Report
• Numerous Small Parcel/Package Reports Available